COVID-19 Risk Assessment

Hazard Who May Be Affected Precautions and Risk Control Systems (RCS) Risk Rating with Existing Precautions and RCS
Severity Likelihood Risk Factor
COVID-19
Closeness of employees (lack of social distancing)
All staff
  • Demarcate walkways where possible
  • Implement a one-way system in corridors
  • Separate desks to ensure 2m distance is achieved, utilise sublet space to increase working space for staff
5 2 10
Visitors and reception area Visitors and Staff
  • Business Critical only visitors
  • Questionnaire for all external visitors to be completed before arrival
  • Floor marked with entry and exit route
  • Sanitising station for visitors to use
  • Screen to be installed on reception desk
  • Delivery table for collections to be set up next to main entrance
  • All inward deliveries to be delivered outside
  • Disposable gloves available for reception staff
  • Clear signage for visitors to follow on hygiene, floor markings
5 2 10
Toilet areas Visitors and Staff
  • All toilet areas to have floor markings to show social distancing
  • Middle urinals to be put out of service
  • Shower rooms to remain closed
5 2 10
Break out Area/Servery/Tea Points All Staff
  • Servery to have screen installed on till area.
  • Floor markings for social distancing in all tea points and BOA
  • Signage for maximum occupancy
  • Staff encouraged to stagger break times
  • Break out area to remain closed
5 3 15
Cleaning/Hygiene Visitors and Staff
  • All non-essential security doors to be propped open to reduce touch points
  • Sanitizing stations to be set up in each office area
  • Antiviral wipes to be available next to shared equipment like printers and coffee machines
  • Increased cleaning regime for all desks and high touch point areas
  • Posters to remind staff on i) Social distancing ii) Hand washing
  • Lift limited to one person only
5 3 15
Meeting/Scrum rooms All Staff
  • Meetings in person to be limited to essential meetings only with limited capacity
  • Meeting rooms to have signage with occupancy levels
  • Removal of furniture to reflect occupancy
5 2 10
Travel All Staff
  • Business travel remains restricted to business critical only with CEO sign off
  • Company provided transport (monthly bus to town) cancelled
5 1 5
Air-conditioning Visitors and Staff
  • Full service and filter change to be undertaken before return to the office
  • Check maximum fresh air supply is being circulated
3 2 6
Extremely Clinically Vulnerable/Clinically Vulnerable staff All Staff
  • Continue to work from home
5 3 15

Legend

Hazard Severity (H) Likelihood of Occurrence (L) Risk Factor (=H x L) Safe Systems of Work (SSW)
5 Very High (multiple deaths)
4 High (death or serious injury)
3 Moderate (injury or disease)
2 Slight (minor injury)
1 Nil (no risk)
5 Very Likely (100% certain to occur)
4 Likely (high chance of accident)
3 Quite Possible (may happen)
2 Possible (low or minimal risk)
1 Not Likely (no risk present)
20-25 Catastrophic: prohibit work until risk reduced
15-19 Serious: should have specific procedures or SSW
10-14 Significant: generic procedures of SSW
4-9 Minor: generic procedure or general safety responsibilities
1-3 Trivial: no written assessment of SSW